Calendar

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UGAMail Calendar

What is the UGAMail Calendar?

UGAMail's built-in calendar allows UGA students, faculty and staff to take full advantage of the new system's increased functionality and accessibility. Powered by Microsoft's Live@EDU technology, the calendar includes integration with Outlook and Entourage calendars, as well as out-of-the-box mobile device compatibility for devices like the iPhone, Android and Windows Mobile. The UGAMail Calendar has replaced the Oracle Calendar.

Please use the above tabs to navigate through this page.

Accessing the UGAMail Calendar

The UGAMail Calendar can be accessed through the webmail interface, or through any compatible Exchange-enabled clients and devices, including:

  • Microsoft Outlook 2007-2013
  • Microsoft Outlook 2011 (Mac)
  • Mac Mail (Snow Leopard/OS 10.6+ only)
  • iPhone
  • Android (2.2+)
  • Windows Mobile
  • BlackBerry (Note:Calendar syncing on older BlackBerry devices requires a subscription to a third party application such as NotifySync or AstraSync.)

Please see your departmental MVLS representative if you would like to obtain a copy of Microsoft Office products.

The web-based calendar can be accessed through the UGAMail website (click on "Calendar" in the top-right corner):


Request a Resource Account


See Also



Video Tutorials

Listed below are multiple links to short user guides and other help resources, including frequently asked questions.

Delegation and Sharing
Acting as a Delegate (Opening an account you are a delegate of. Mac Only; PC users, see "Opening a Shared Calendar")

Mac Calendar

Video

Outlook 2011

Video
Sending a Sharing Invitation

Outlook 2010

Video

UGAMail Webmail (OWA)

Text
Adding a Delegate

Outlook 2007

Video Text
Outlook 2010 Video Text
Outlook 2011 Video
Sharing a Calendar / Changing Permissions

Outlook 2007

VideoText
Outlook 2010 Video Text
Outlook 2011 Video
Change Default Calendar Access
Change Default Calendar Access rights Text
Opening a Shared Calendar

Mac Calendar

Video

Outlook 2010

Video

Outlook 2011

Video

UGAMail Webmail (Outlook Web App)

Text
Meetings and Requests
Creating a Meeting

iCal

Video

Outlook 2010

Video

Outlook 2011

Video

UGAMail Webmail (Outlook Web App)

Video
Creating a Meeting on a Delegated Calendar

Outlook 2010

Video

Outlook 2011

Video
Responding to Meeting Requests

Mac Calendar/ Mac Mail

Video

Outlook 2010

Video

Outlook 2011

Video

UGAMail Webmail (Outlook Web App)

Video
Other Guides
Viewing & Organizing Multiple Calendars

Mac Calendar

Video

UGAMail Webmail (OWA)

Video

Outlook 2010

Video


Additional Resources

Microsoft Documentation and Information

More documentation is forthcoming. Configuration instructions for your client or device are available on the UGAMail article.

Can everyone see my calendar?

Only individuals within UGA can see your calendar. By default, they may only view your free and busy times; detailed information, such as subject, location, attendees, etc. is not visible.

  • This can be changed through Outlook 2007-2013 and OWA (modify the permission settings for Default).
  • This does not apply to individuals with FERPA restrictions, who are invisible in the Global Address List.


Can I have more than just one calendar?

  • Yes, it is possible to have multiple, sharable calendars.


How can I manage someone else's UGAMail Calendar?


How do I request a resource account?


Are there any differences between student and faculty/staff calendars?

  • There are no differences between student and faculty/staff calendars. With the proper permissions, faculty and staff members will be able to schedule meetings with students, while students will now be able to schedule resources.


I cannot find someone in the Global Address List. How can I share my calendar with them?

Individuals not found in the Global Address List (GAL) have restricted their information, likely due to FERPA.

  • Enter their full UGA email address instead of their first and last name when prompted.


I cannot be found in the Global Address List. How do I fix this?

All faculty and staff members should be listed in the GAL, unless as students they added a FERPA restriction through OASIS. You should appear in the GAL the day after removing the restriction. If not, please Contact the EITS Help Desk.


How do I create a repeating/recurring meeting?

  • In UGAMail Webmail (OWA), click on the fourth icon at the top of the New Appointment window (the two black circular arrows).
  • In Microsoft Outlook 2007-2013, look for the "Recurrence" button in the Options subsection of the Appointment Tab in the New Appointment window.


My calendar in Outlook is not showing the latest entries, but I can see them on the web. What is happening?

Your Outlook profile likely has become corrupt. Please Contact the EITS Help Desk for assistance in creating a new profile.

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